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Privacy Policy

Effective September 27, 2026

Jotva is a Mac app by Vora Ventures that records and transcribes your meetings, writes notes, and keeps track of emails still waiting on your reply. This policy explains what data Jotva handles, where it goes, and where it doesn't.

The short version. Your recordings, transcripts, notes and email copies live on your Mac. We don't run servers that store them. Text only leaves your Mac when an AI model has to read it, and then it goes straight through without being stored or used for training.

Meetings

  • Audio is recorded and stored only on your Mac. Audio never leaves your computer.
  • Transcripts are made on your Mac by an on-device speech model and stored locally.
  • Speaker names come from your calendar invite, the conversation itself and your own corrections. Jotva never creates or stores voiceprints.
  • Notes and live notes. To write notes, Jotva sends transcript text (and any jots you typed) to an AI model over an encrypted connection. By default this goes through our server to Anthropic's Claude API. Our server only passes the text along. It doesn't store or log it. Pro users who add their own API key (Anthropic, OpenAI or Google) send text straight from their Mac to that provider.

Email (Jotva Agent)

If you connect an email account, the Jotva Agent (Wisely) finds the conversations still waiting on your reply.

  • Reading. Jotva downloads recent messages to your Mac and keeps a local copy to track threads. Gmail connects through Google sign-in. Other providers connect over IMAP in read-only mode, with credentials kept in your macOS Keychain.
  • Sorting and drafting. To decide which emails need you and to draft replies, Jotva sends short excerpts of the relevant messages to the AI model (the same way as notes). To match your writing style, Jotva studies a sample of your sent emails on your Mac. The resulting style summary stays on your Mac.
  • Drafts and sending. By default Jotva only saves drafts for you to review and send. Only if you turn on auto-reply will Jotva send a reply for you, and then only to the original sender, in the same thread. Jotva never starts new emails, never deletes, archives or moves messages, and never marks mail as read.

Google user data

If you connect a Google account, here is exactly what Jotva accesses and why:

  • Gmail, read (gmail.readonly): used to find threads waiting on your reply, show them in Jotva, and learn your writing style from your sent mail. The data is processed and stored on your Mac.
  • Gmail, drafts (gmail.compose): used to save reply drafts to your Gmail Drafts folder. If you enable auto-reply, it is also used to send replies to the original sender in the same thread.
  • Google Calendar (calendar.readonly): used to show upcoming meetings, offer to record them, and name recordings and speakers from the event title and attendees. Jotva can't create, change or delete events.
  • Google Drive (drive.file): used only when you choose to export a note to your Drive. Jotva can only see files it created.
  • Your email address (openid, email): used to show which account is connected.

Your Google data is stored on your Mac, not on our servers. The only exception is the short excerpts sent to the AI model described above, which pass through without being stored. OAuth tokens are kept in your macOS Keychain. Sign-in goes through our license server so the app doesn't have to contain Google's client secret. That server passes the tokens to your Mac and doesn't keep them. It never reads your mail, calendar or files.

Limited Use disclosure. Jotva's use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements. Jotva does not use Google user data for advertising. It does not sell the data or let humans read it, except with your permission, for security or to comply with the law. It does not use the data to train generalized AI or machine-learning models. Google user data is only shared with the AI provider to deliver the features you use, as described above.

You can disconnect Google in Jotva's Settings at any time, or revoke access at myaccount.google.com/permissions. Disconnecting deletes the stored tokens and the local copies of your email.

AI providers

Jotva's included AI uses Anthropic's API. Under Anthropic's commercial terms, API data isn't used to train their models. If you use your own key, that provider's API terms apply. We never use your content to train models ourselves.

Purchases and licenses

Payments are handled by Stripe, so your payment details go to Stripe, not to us. Our license server stores only what it needs to run your license: a random installation ID, its link to your Stripe customer record, your plan, and a count of included-AI requests used to apply fair-use limits.

Anonymous usage events

Jotva sends a few anonymous product events (for example “first meeting completed”), tied to a random installation ID. They contain no meeting or email content, and IP addresses are discarded. You can turn them off in Settings. This website uses Plausible, a cookie-free analytics tool that collects no personal data.

Contact form

If you write to us through the contact form on this website, we receive your name, email address, topic and message by email (delivered through our email provider, Resend). We use them only to answer you, and delete them when they're no longer needed to help you.

Retention and deletion

  • On your Mac: deleting a meeting deletes its recording, transcript and notes. Removing an email account deletes its local email copies. Removing ~/Library/Application Support/Jotva removes everything.
  • On our servers: license records are kept while your subscription is active. Contact us to have them deleted.

Children

Jotva isn't directed at children under 13, and we don't knowingly collect data from them.

Changes

If this policy changes, we'll post the new version here and update the date. Changes to how we handle Google user data will appear here before they take effect.

Contact

For questions or deletion requests, use our contact form or email venturesvora@gmail.com.

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